Records Division

The Records Division is staffed by one clerk in order to manage the information flow of police reports generated by police officers in the field, as well as detectives and other police personnel. These employees handle data entry and records released to the public, the prosecuting entities and other law enforcement agencies. 

The Records Division also conducts background checks for applicants. Background checks must be requested in person. Individuals requesting a background check should bring a valid government issue ID and be prepared to complete a consent form. The cost associated with a background check is $15.00.

The Records Division is located in the Police Department at 206 West 9th Street, West Point, GA 31833. The Records office is open from 8:00 AM to 5:00 PM. However, the staff of the Records Division is committed to customer service, and understands that on occasion, records cannot be picked up within these hours. Any requests for records outside of these official times can usually be accommodated by making arrangements with the Records staff.

Open Records Request

The Police Department is committed to conducting business in a manner that complies with all legal requirements, fosters citizen confidence in the department, and promotes efficient and effective operations. The Department recognizes the importance of communicating information to citizens and other interested parties and will cooperate in supplying requested information which is considered a matter of public record. Initial incident and accident reports can be obtained from the Records Unit at the Police Department. 

All other information included in a report/investigation can only be released through open records and must be requested in writing. 

Georgia Open Records Act (OCGA) §50-18-70 through 50-18-76:

• The agency has three business days from the date of the request to determine if the requested records are open or closed.

•  If the records are closed, the agency must respond in writing specifying the legal authority for restricting access to the records.

•  Otherwise, the records are to be provided within the three-day period or a plan for providing access to the records provided to the requester.

Notice: certain records such as active or pending investigations, pending prosecutions, cases involving juveniles, and other certain crimes or incidents are not releasable under the Open Records Act.

Requests can be made via fax (706)643-3299, mail to 206 West 9th Street, West Point, GA 31833, or in person at the Police Department.

Background Checks

The Police Department provides criminal histories as part of a background check for individuals and employers. To obtain a criminal history and background check, you must report, in person to the Records Division of the Police Department. When you report, you must present a valid government issued ID and complete a consent form before a criminal history and background check can be initiated. Background checks are $15.00 each. 

Download and complete: 

Accident Reports

In Person:

You may visit the police department Monday-Friday, 8 a.m.-5 p.m. (except holidays) to pick up a copy of the report. We are located at 206 West 9th Street, West Point, GA, 31833.

The cost is a flat $2 fee for each Accident Report. We cannot process requests for police reports by email or fax.

Online:
For your convenience, accident reports are also available online buycrash.com.

Incident Reports

In Person:

You may visit the police department Monday-Friday, 8 a.m.-5 p.m. (except holidays) to pick up a copy of the report.

The cost is a flat $2 fee for each incident report. We cannot process requests for police reports by email or fax. 

Records and Fees
You must appear at the Records Division in person prior to 5:00 p.m. and present valid government issued photo identification with your correct name and date of birth.

• $2-Accident Reports
• $2-Incident Reports
• $15-Background Checks/Criminal Histories
• $10-Fingerprints
• $5-Fingerprint Cards-(Note that fee applies even if you have your own card)
• $1-Photos per each page

 All payments must be made in cash or by credit or debit card.

To contact the Records Division, please call 706-645-3586 or email Barbara Hightower at: [email protected]